Gifts-in-Kind of Books & Other Materials

The Georgia Tech Library is pleased to accept donations of materials as well as money to help build its collections. Presently, the Library holds almost 6 million book and journal volumes, DVDs, CD-ROMs and other items. This has been achieved because of the extraordinary material and monetary support of the campus administration and other friends of the Institute.

Donated gifts-in-kind have often helped to enhance the collection, particularly during periods when the Institute has been facing tighter budget constraints. Gifts of books and other materials, including faculty papers and related artifacts, can contribute a great deal to supplementing the Library’s acquisitions efforts.

Donations that are geared towards new programs or new initiatives can be enormously helpful in jump-starting the building of new collections. Presently, the Library is trying to build up its circulating Science Fiction collection, as well as trying to collect materials to support LMC’s new program in Film Studies. Individual gifts and gift collections in these areas are especially welcome.

Although donations are always welcome, the Library has limited storage capacity, and is therefore unable to add all donated material to our holdings. Donated material is carefully reviewed, and that material which is considered to best meet the needs of our university is selected. For subject area materials, please contact the appropriate subject librarian for assistance in reviewing your collection. Arrangements can be made to pick up donated items from on-campus locations.

When accepted, gifts become the property of the Georgia Tech Library with the understanding that they are to be used for the benefit of the Library. The Library reviews all gift material to determine retention, location, cataloging and other issues related to the gift’s use or disposition. Items that cannot be added to our collection are often sent to Better World Books, an agency which collects and sells books online to fund literacy initiatives worldwide. A portion of the proceeds from this agency are returned to the Library, and are used to help build our collections. Upon request, items can also be returned to the donor, if they are not added to our Library’s collection. This request must be made at the time of the donation.

Gifts will be acknowledged in writing. It is, however, the donor’s responsibility to create an itemized inventory, if needed for tax purposes (a Gift Materials Receipt Form is available for your use). When requested, gifts placed in the Library will be identified with a donor gift plate and included in the Library’s online catalog. Cash donations to help expedite processing as well as defray the costs of maintaining the material are greatly appreciated.

Gifts to the Georgia Tech Library are tax deductable. If the value of the material is estimated at over $5,000, and a tax expert recommends an appraisal, it should be completed before the material is turned over to Georgia Tech. In keeping with professional guidelines and with federal law, the Library cannot get involved in the evaluation or appraisal of gifts. The Internal Revenue Service considers the Library to be an interested party, which therefore precludes appraisals made or financed by Georgia Tech. For this reason, the donor is responsible for obtaining an appraisal and paying for the costs of appraisals. Because of the high cost of appraisals, they are not generally recommended unless the collection is very large or valuable. Library staff will assist donors in identifying an independent appraiser for tax purposes. For specific questions regarding charitable donations, donors should consult the website of the Internal Revenue Service for the following publications:
Form 8283: Noncash Charitable Contributions
Instructions for Form 8283

 More info? Contact:

Tom Fisher
Assistant Department Head
Acquisitons Services
Phone: 404-894-1203
Email Tom Fisher