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ARCS Foundation Records

ARCS Foundation Records

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Descriptive Summary

Title: ARCS Foundation Records
Identification: MS430
Date: ca. 1965-2010 (bulk dates 1976-2004)
Size/Quantity: 14.0 linear feet (34 document cases, 2 half-size document cases)
Language: This collection is written in English.
Creator: ARCS Foundation.
Repository: Archives & Records Management, Library, Georgia Institute of Technology
Abstract:The records of the Achievement Rewards for College Scientists (ARCS) Foundation contain charter documents, general administrative files, National Executive Board yearbooks, annual meeting notebooks, newsletters, and videotapes, documenting the activities of the organization mainly during the period between 1976 and 2004.

Biographical/Historical Note

The ARCS Foundation was founded in 1958 in Los Angeles. According to its website, ARCS (Achievement Rewards for College Scientists) is a “national organization dedicated to supporting the best and brightest U. S. graduate and undergraduate scholars by providing financial awards in science, engineering, and medical research.”

The ARCS Foundation was initially formed as a result of the October 1957 Soviet launch of the Sputnik satellite. The next year, a group of women interested in helping to address the perceived lacunae in scientific and technological education in the United States met with Lee DuBridge, President of the California Institute of Technology. These women began ARCS to raise money for scholarships and fellowships at Caltech for both undergraduate and graduate students in the sciences and technology.

The Los Angeles-based ARCS was soon followed by the formation of chapters in Houston and Washington D.C. At the same time, the organization grew to include other educational institutions. By the time of its fiftieth anniversary in 2008, ARCS had given more than 12,000 awards totaling more than $66.5 million. By 2009-2010, the number of chapters had increased to 17.

Source: ARCS Foundation website (accessed April 24, 2013).


Scope and Content Note

These records consist of administrative records for the national office of the Achievement Rewards for College Scientists (ARCS) Foundation. Series 1, Charter Documents, contains charters for three of the 17 regional offices (Minnesota, Tampa Bay, and Utah). Series 2, the largest series, consists of general administrative files for the organization, including calendars and membership lists; files for the President, Recording Secretary, and other officers; and administrative files from each of the regional offices. Each of the notebooks in Series 3, National Executive Board Yearbooks, contains minutes from the National Executive Board meetings as well as other pertinent material, such as by-laws, newsletters, annual meeting notes, and budgetary and financial information. The notebooks in Series 4, National Annual Meeting Notebooks, typically contain general information about each national meeting, day-by-day schedules, lists of attendees, officers' reports, and chapter profiles. Series 5, Newsletters, consists of the ARCS national and alumni newsletters. There are apparently several gaps in coverage, but some of the missing issues may be found in the notebooks in Series 3. Series 6 includes mainly promotional and outreach videos.


Arrangement

Arranged into six series:

Series 1. Charter Documents

Series 2. General Administrative Files

Series 3. National Executive Board Yearbooks

Series 4. National Annual Meeting Notebooks

Series 5. Newsletters

Series 6. Videotapes


Index Terms

ARCS Foundation.
Engineering--Scholarships, fellowships, etc.
Medicine--Scholarships, fellowships, etc.
Science--Scholarships, fellowships, etc.
Women volunteers--United States.
Women--Societies and clubs.

Administrative Information

Preferred Citation

Please cite [Item, Folder Title], ARCS Foundation Records (MS430), Archives, Library and Information Center, Georgia Institute of Technology.

Provenance

Donations, 2009 and 2010 (accession numbers 2009.070, 2010.069).

Processing Information

April Martin, Rachelle Wiese, and Christine de Catanzaro processed these records in April 2013.

Accruals

Additions to this collection are expected.


Restrictions

Restrictions: Access

Researchers must seek written permission from authorized officers of ARCS Foundation to access these materials (expiration date 2036).

Restrictions: Use

Permission to publish materials from this collection must be obtained from the Head of Archives and Special Collections.


Separated Material

Visual materials will be processed separately as VAM430; artifacts will be transferred to the artifacts collection.


Related Material

The Georgia Tech Archives also houses the records of the ARCS Atlanta Chapter (MS431).


Container List

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SERIES 1: Charter Documents, 2009-2010

Description

This series contains charters and charter documents for some of the ARCS chapters.

Box

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351Minnesota Documents, 2009
352Tampa Bay Documents, 2010
353Utah Documents, 2009
 

SERIES 2: General Administrative Files, 1995-2004

Arrangement

Files have been kept in their original arrangement. They are arranged into subseries, by academic year. Within each subseries, the officers and general files are filed first, followed by files for each branch (in alphabetical order).

Description

This series includes the general administrative files of the Foundation, including calendars and membership lists; files for the President, Recording Secretary, and other officers; and administrative files from each of the regional offices.



Subseries 1: Administrative files, 1995-1996

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1Administrative files, 1995-1996

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2Administrative files, 1995-1996



Subseries 2: Administrative files, 1996-1997

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3Administrative files, 1996-1997

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4Administrative files, 1996-1997



Subseries 3: Administrative files, 1997-1998

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5Administrative files, 1997-1998

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6Administrative files, 1997-1998



Subseries 4: Administrative files, 1998-1999

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7Administrative files, 1998-1999

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8Administrative files, 1998-1999

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9Administrative files, 1998-1999



Subseries 5: Administrative files, 1999-2000

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10Administrative files, 1999-2000

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11Administrative files, 1999-2000

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12Administrative files, 1999-2000



Subseries 6: Administrative files, 2000-2001

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13Administrative files, 2000-2001

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14Administrative files, 2000-2001

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15Administrative files, 2000-2001



Subseries 7: Administrative files, 2001-2002

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16Administrative files, 2001-2002

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17Administrative files, 2001-2002

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18Administrative files, 2001-2002

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19Administrative files, 2001-2002



Subseries 8: Administrative files, 2002-2003

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20Administrative files, 2002-2003

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21Administrative files, 2002-2003

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22Administrative files, 2002-2003



Subseries 9: Administrative files, 2003-2004

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23Administrative files, 2003-2004

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24Administrative files, 2003-2004

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25Administrative files, 2003-2004

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26Administrative files, 2003-2004
 

SERIES 3: National Executive Board Yearbooks, 1976-2003

Arrangement

Notebooks are arranged chronologically.

Description

The yearbooks in this series contain minutes as well as other pertinent material, such as by-laws, newsletters, annual meeting notes, and budgetary and financial information.

Box

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271ARCS National Board (Mrs. Simon Ramo, President), 1976-1977
272NEB Minutes (Mrs. James Le Sage, President), 1977-1978
273NEB Minutes (Mrs. James Le Sage, President), 1978-1979
274NEB Minutes (Mrs. John H. Richardson, President), 1979-1980
275NEB Minutes (Mrs. John H. Richardson, President), 1980-1981
276NEB Minutes (Mrs. Richard K. Miller, President), 1981-1982

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281NEB Minutes (Mrs. Richard K. Miller, President), 1982-1983
282NEB Minutes (Mrs. Alva Lane Herd, President), 1983-1984
283NEB Minutes (Mrs. Alva Lane Herd, President), 1984-1985
284NEB Minutes (Mrs. Stuart Davis, President), 1985-1986
285NEB Minutes (Mrs. Stuart Davis, President), 1986-1987

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291ARCS National Board (Darla Mueller, President), 1987-1988
292ARCS National Board (Darla Mueller, President), 1988-1989
293ARCS National Board (Darla Mueller, President), 1989-1990

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301ARCS National Board (Barbara McColl, President), 1990-1991
302ARCS National Board (Barbara McColl, President), 1991-1992
303ARCS National Board (Dottie Simpson, President), 1992-1993
304ARCS National Board (Dottie Simpson, President), 1993-1994
305ARCS National Board (Dottie Simpson, President), 1994-1995

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311ARCS National Board (Barbara Cable, President), 1995-1996
312ARCS National Board (Barbara Cable, President), 1996-1997
313ARCS National Board (Ginny Thomas, President)
314ARCS National Board (Ginny Thomas, President), 1998-1999

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321ARCS National Board (Oonagh Bopport, President), 1999-2000
322ARCS National Board (Oonagh Bopport, President), 2000-2001
323ARCS National Board (Mary O'Connor, President), 2001-2002
324ARCS National Board (Mary O'Connor, President), 2002-2003
 

SERIES 4: National Annual Meeting Notebooks, 1998-2003

Arrangement

Notebooks are arranged chronologically.

Description

Each of these notebooks typically contains general information about each national meeting, day-by-day schedules, lists of attendees, officers' reports, and chapter profiles.

Box

Fldr

331National Annual Meeting - Honolulu, May 28-30, 1998
332National Annual Meeting - Metro Washington, June 3-6, 1999
333National Annual Meeting - Phoenix, June 1-3, 2000
334National Annual Meeting Guidelines, 2000
335National Annual Meeting - Los Angeles, May 31-June 2, 2001
336National Annual Meeting - Seattle, 2002
337National Annual Meeting - Lubbock, 2003
 

SERIES 5: Newsletters, 1965-2002

Description

This series consists of ARCS' national and alumni newsletters. There are apparently several gaps in coverage, as no national newsletters between 1966 and 1970, for example, are included here.



Subseries 1: National Newsletters, 1965-2002

Box

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341National Newsletter, 1965
342National Newsletters, 1971-1978
343National Newsletters, 1980-1989
344National Newsletters, 1990-1995
345National Newsletters, 1995-1999
346National Newsletters, 2000-2002



Subseries 2: Alumni Newsletters, 1996-2002

Box

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347Alumni Newsletters, 1996-1999
348Alumni Newsletters, 2000-2002
349Alumni Newsletter (online), 2002
 

SERIES 6: Videotapes, 1993-2000 and undated

Description

The videotapes in this series are mainly promotional and outreach videos.

Box

36Promotional and outreach videos, 1993-2000 and undated