Retention Requirements

As a state institution, Georgia Tech is required to adhere to the guidelines set forth in the Georgia Records Act and the Georgia Open Records Act. Retention schedules, or guidelines, are created as a means to organize and classify records so that they

The Board of Regents of the University System of Georgia have created records retention guidelines for university system schools. These guidelines indicate the minimum amount of time institute records should be retained. Campus departments transferring records to the Records Center are asked to adhere to the Board of Regents' guidelines. These guidelines are available at:


If you have questions about organizing your records material, please consult Archives and Records Management staff.

Georgia Open Records Act

As a public institution, Georgia Tech is subject to the Georgia Open Records Act. This law requires that all documents or records created and maintained by Georgia Tech, as well as those created by employees in the course of their work, be made available for public inspection upon request.

The law does exempt some personal and confidential information, such a Social Security numbers and proprietary information, from disclosure.

If your department receives an Open Records request, notify the Georgia Tech Office of Legal Affairs immediately. The Office of Legal Affairs' guidelines for handling an Open Records request are available at: