Visiting Scholars Borrowing Privileges

• Circulation Loan Periods:

  • The due date for Visiting Scholars is the current account expiration date, not to exceed 1 year.
  • Due dates can be shortened for Recalls.
  • Various categories of special materials, such as videos or reserve items, may be loaned for shorter periods of time such as hours and days. Check with Circulation for various loan periods.

• Notices:

  Courtesy Notices:
  sent 2 weeks before a book is due

  Overdue Notices:
  sent the first business day after a book is due

  Item Available Notices:
  sent the first business day after a book becomes available

  Recall Notices:
  sent the first business day after a book is recalled by another user

  Fine/Fee Notices:
  sent the first business day after the fine or replacement charge is incurred

  Library notices are sent by e-mail to the borrower’s current Georgia Tech email address.  Notices are sent Monday-Friday.  Note that failure to receive a courtesy or overdue notice does not relieve the borrower of responsibility to return or renew the borrowed materials by the due date.

  Overdue Fines:

  Loan Type	Fine Rates
  Regular	None
  Recalls	$2.50/day $25 max per item
  Reserves	$1.00/hour $25 max per item

  
  Replacement Billing:
  A replacement bill is created 30 days after the due date if an item has not been renewed or returned. 

  Lost Item Replacement Cost*:

  Book	$80
  DVD	$25
  VHS	$10
  Documents	$15
  Conference	$100
  Serials	$90
  Popular	$25
  Processing Fee**	$35
  Binding Fee	$10
  Damage Fee***	$20

  
  *This amount may be more if an item is of greater value; other items priced individually.
  **Assessed per item.
  ***If a damaged item requires removal from the library’s collection, the borrower is responsible for the replacement cost plus a processing fee of $35.

• Borrowing Privileges:

  • In order to establish borrowing privileges visiting scholars should have their sponsoring faculty member (or other faculty member as authorized by your department) complete the Application for Library Access form.
  • Privileges do not exceed 1 year.
  • A BuzzCard is required to establish privileges. The privilege of borrowing is a personal one and may not be transferred.
    *The library should be notified immediately if a borrower’s BuzzCard is lost or stolen.
  • There is no limit to the number of regular items borrowed.  Special items such as Reserves may have limits.
  • A patron’s account will be blocked and borrowing privileges suspended if the borrower:
  • has 1 or more GILExpress items 1 day or more overdue
  • fails to respond to recall requests in a timely fashion
  • has fines of $25 or more

• Recalls:

  All items are subject to recall. The borrower is guaranteed 21 total days with items. These 21 days are reflected in the "New Due Date" on the Recall Notice.   If the item has been out less than 14 days, the item will be due on day 21.  If the item has been out for more than 14 days, it should be returned to the library within 7 days from the date of recall.  Items which are needed for Reserves are due immediately. Recalled items should be returned to the Circulation Desk on or before the “New Due Date”.

• Available Requested Items:

  All available circulating materials (books, CDs, VHS tapes, etc.) requested through the library catalog, GIL, and/or ILLiad are delivered in care of the Faculty Sponsor by the LENDS van. Drop-off / pick-up points are located in each academic department and the GTRI labs. This service delivers materials from the Georgia Tech Library’s collection to current GT faculty and staff.  Items will typically arrive within 2-3 working days. There is no charge for this service.

• General Circulation Policies:

  • All library material must be properly charged out. Prompt return of material is the personal responsibility of the individual to whom it is loaned.
  • Overdue notices are sent as a courtesy to remind borrowers that an item should be renewed or returned, but failure to receive a notice does not absolve the borrower of the responsibility to renew or return the item to the library in a timely manner.
  • The borrower is responsible for notifying the library immediately if library material is damaged, missing, or lost.