When creating a Data Management Plan (DMP) for a grant proposal, always check the specific funding agency or program solicitation for guidelines. See our Federal Agency Public Access Policies Research Guide for information about agency guidelines. Remember that you can use the DMPTool to help develop your plan.

In general, there are six core components to a DMP:

  1. Description of data to be produced or collected, including data standards or formats
  2. Identification of protocols or workflows to help manage data throughout the project
  3. Description of documentation and metadata standards to describe the data
  4. Plan for short-term data storage & backup, including necessary security measures
  5. Plan for sharing data, including legal and ethical issues, intellectual property issues, or access policies and provisions
  6. Plan for data preservation, archiving, and long-term access


Share & Archive Data

Making your data openly accessible is not only important for ensuring scientific integrity and promoting open inquiry, but it is also required and highly encouraged by funding agencies and publishers.

For many disciplines, research data are commonly deposited in and shared through a disciplinary repository. Review the Registry of Research Data Repositories to determine whether an appropriate repository is available to you.

Through the SMARTech Repository, we are able to support the long-term preservation and sharing of certain types of research data. SMARTech is an open access repository, so cannot accommodate any proprietary or otherwise confidential research data.

The Georgia Tech Library is able to support the long-term preservation and sharing of certain types of research data in the SMARTech Repository. Review the SMARTech Data Submission Guidelines.

Archiving and preserving your research data involves more than keeping your data files on your lab server. In addition to capturing information about your data, you should consider the following:


    SMARTech Data Submission Guidelines

    SMARTech, or Scholarly Materials And Research @ Georgia Tech, is a repository for the capture of the intellectual output of the Institute in support of its teaching and research missions. Datasets may be deposited into SMARTech in order to preserve them and make them accessible worldwide. Data archived in SMARTech will be made available through the web-accessible repository at no cost to the depositors or users. Because SMARTech is a repository for completed work, any submitted data should be in their final form – SMARTech is not storage or collaborative space for works in progress.

    To deposit data into SMARTech, you must complete the following four things:

    1. Ensure that your data are eligible to be deposited into SMARTech by reviewing the information below. SMARTech is an open repository, so sensitive data should not be deposited into SMARTech. Additionally, SMARTech is unable to accommodate datasets that are larger than 2 GB. 
    2. Review the SMARTech Public Deposit License, which grants Georgia Tech the right to distribute your data, sign it and email the license to smartech@library.gatech.edu. A scanned version of the signed license is acceptable.
    3. Prepare the metadata and documentation required for your deposit. This information will be used to create a SMARTech record so others can locate your data, and it will be used to create a README file, which will help future users understand your data and how they might use them in their own work.


    Data Management Training

    There are excellent resources that can be used to improve your data management skills:

    If you are interested in Research Data Management Training, contact Susan Parham.