Using the Archives
The Archives Reading Room is open Monday, Wednesday, and Friday from 12:00-5:00 and Tuesday and Thursday from 10:00-5:00. The Reading Room is located on the first floor of Georgia Tech Library's Crosland Tower. Request materials 48 hours in advance of your visit. For the protection of the materials, we require visitors to follow posted reading room policies. Use the collection descriptions to search and request manuscript materials. Digitized content may be viewed using the Digital Portal and university publications are available through the institutional repository, SMARTech. For questions or assistance regarding the use of the materials, contact 404-894-4586 during normal business hours or contact us via our online form. We look forward to working with you!
All requests for Georgia Tech Archives materials are made through our online request system, Aeon.
Collections are housed offsite and must be requested at least 24 hours in advance. Materials are pulled Monday - Friday only (requests made after 3:00pm on Friday will be available on Monday). In the case of inclement weather, deliveries may be delayed. If this situation occurs, all researchers will be notified.
When citing a source, it is important to acknowledge the name and date of the item (if applicable), the title of the collection, the collection identifier, the name of the repository, and the name of the institution.
For example: Dodd with coaching staff, 1966, Bobby Dodd Visual Materials Collection (VAM380), Archives and Special Collections, Crosland Library, Georgia Institute of Technology.
Guidelines & Policies
User Registration and Access
Register for an Archives Research Account
Reading Room Policies
- To help preserve our collections, we ask that researchers arrive with clean hands and handle all Archives materials with care. Reading room staff will provide instruction on the proper handling of Archives materials. For researchers consulting books, book cradles and weights are provided when necessary. When consulting manuscripts, researchers may use only one box or folder at a time, must retain the order of the materials contained in the box or folder, and must keep each manuscript flat on the table.
- Cell phones should be set to silent mode and cell phone conversations are not permitted.
- No food or drink is allowed.
- All personal belongings must be stored in the specified location in the Archives Reading Room. You may bring into the reading room a laptop or tablet computer, a small camera (for personal use only), pencils, and loose sheets of paper. Pens, highlighters, markers, binders or spiral notebooks, tripods, and flatbed or hand scanners are not permitted. Flash photography is prohibited.
- Appointments are not required for Archives researchers, but physical archival materials are only available for use during our operating hours (Monday, Wednesday, and Friday from 12:00-5:00 and Tuesday and Thursday from 10:00-5:00). Researchers may wish to contact Archives staff in advance for assistance. Access to some collections may be restricted or delayed because of physical location, physical condition, donor requirements, or staff processing. Many collections are housed offsite, requiring requests to be placed at least 24 hours in advance of the research visit. You may contact us with any questions.
- Staff will provide up to 25 images/files from an archival collection per person. Please see our Reproduction Fees for pricing. There is a minimum seven-day turnaround for receipt of reproductions.
- In order to ensure the careful handling of Archives materials, all professional digitization is completed by Archives staff. Personal duplication with a mobile device is allowed in the reading room with permission.
- Archives will not reproduce entire manuscripts, archival collections or extensive sections of collections. Archives and Special Collections staff reserve the right to refuse duplication of materials based upon condition of the item, copyright, donor restrictions or discretion. The decision to prohibit reproduction will be made by the Archives staff member; this decision is final.
- Certain materials cannot be reproduced because of restrictions placed upon the item by the donor or agency of origin. In every case, copyright law (Title 17 of the U.S. Code) and the doctrine of educational fair use (Section 107 of H.R. 2223) applies.
- Reproductions of materials housed in Archives are to be used solely for scholarly research. The department reserves the right to request the return of photocopies and/or scans. Copyright is not conveyed with the reproduction. The researcher must not quote from, publish, reproduce, or display any material, in whole or in part, without written permission from the copyright holder and from Archives. Transfer of reproductions to another library or repository is prohibited, except with written permission of the Head of Archives.
- Materials that the Archives have obtained from other institutions or projects cannot be copied unless the researcher has obtained written permission of the original institution. The researcher assumes all responsibility for questions of copyright.
- Purchase or download of an image reproduction does not constitute permission to publish. An Application for Permission to Publish must be submitted and approved for any and all publications.
Contact the Georgia Tech Archives with any questions about reproductions.
Reference Images - Reference images are appropriate for collection inquiries, potential candidates for reproductions and reference requests.
|Resolution||Inherent to mobile device, scaled properly for email|
|Scope||≤ 25 images, subject to 90 minute reference service|
Visual Materials - Visual materials reproductions include photographs, manuscripts, transmissive materials (film/slides), architectural drawings, and artifacts.
|Resolution||600 ppi, 24-bit RGB, 1:1|
|Format||TIFF or JPG|
|Scope||≤ 25 images|
|Cost||$10 per image|
|Publication Fee||$40 flat|
Bound Volumes, Text - Text-based reproductions include books, bound volumes, pamphlets, brochures, yearbooks, or any text-based ephemera.
|Resolution||400 ppi, 24-bit RGB or 8-bit grayscale|
|Scope||≤ 25 files|
|Cost||$15 per file|
|Publication Fee||$40 flat|
- The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction (including a digital photograph or copy of a digital file) for purposes in excess of "fair use," that user may be liable for copyright infringement. Georgia Tech reserves the right to refuse to accept a reproduction order if, in its judgment, fulfillment of the order would involve violation of copyright law.
- Researchers must make a written request to the Georgia Tech Archives for permission to publish any materials from its Archives and Special Collections. Georgia Tech assumes no responsibility for copyright violations or for any other legal issues (including the release of student information, health information or otherwise restricted information) resulting from the use or publication of archival materials. It is the responsibility of the researcher to secure any necessary permission from the appropriate copyright holder to quote, publish, or reproduce items from the Georgia Tech Archives, and to acknowledge in print that the materials are used or published with permission of Georgia Tech.
About the Archives
Archives, Records Management & Digital Curation
Georgia Tech Library
260 4th Street NW
Atlanta, GA 30332-0900