Reserve A Room

 see also Georgia Tech Events FAQ

Who can reserve rooms (faculty, students, staff)?
Current Georgia Tech students, faculty and staff with a valid BuzzCard may reserve library meting and collaboration rooms.

Will recurring reservations be allowed (ex. Weekly student meetings or study sessions)?
Due to the high volume of reservation requests, library meeting and collaboration rooms can be reserved no more than two weeks in advance.

What types of activities are allowed in library meeting rooms?
Library meeting rooms are only available for academic/scholarly activities. Student organization meetings are not permitted.

Can student organizations reserve rooms for studying?
Student organizations can reserve up to 2 hours per reservation for study space (Clough/Library), not exceeding 4 hours per day. Clough classrooms may only be reserved for 2 hours max, up to four times per month per student organizations.

Is there a time limit for reservations?
Library meeting and collaboration rooms may be reserved for no more than 2 hours per reservation.

How far in advance can library meeting and collaboration rooms be reserved?
Library meeting and collaboration rooms can be reserved no more than two weeks in advance.

How long does it take before my reservation is approved?
Approval-based reservations can take up to 3 days to be approved.

What happens when a student or faculty/staff member cannot access the room for a reservation?
When a student cannot access a room, follow these steps to assist them:

1. Make sure the student is properly swiping his/her Buzzcard across the nearest card reader.
2. Confirm that student is trying to access the correct room.
3. Confirm the student has received email confirmation of their reservation day/time (If the room is not an instant reservation room, his/her reservation may not have been approved yet. Reservation confirmation can take up to 3 days. Please remind students to make their reservations in advance).
4. If the student can provide their room reservation a member of the security staff may open the door.

Who should be contacted if there are problems with the technology in Library meeting and collaboration rooms?
Current Clough Commons policy: Problems with the technology in the AV equip rooms can be reported 24 hours per day to the OIT Classroom Support by calling 404-894-4669.

Is food allowed in rooms?
Yes. The requesting party must check the box indicating the intent to have food when making the initial request to reserve the space. The requesting party is responsible for the clean-up of the space by the ending time stated on the approved reservation. All trash must be removed from the room and all surfaces wiped clean after use. Rooms must remain in their “as is” format.